Example #1: Email to client
regarding corporate documents previously delivered.
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Poorly written text submitted by the student
"I have written up the corporate documents with instructions so that the new corporation can come into existence and sent them out to your address."
Alternate Text Suggested by Supervisor:
I recently sent you the documents needed to create the new corporation along with filing instructions.
Example #2: Email to client
requesting the names of the directors for a new nonprofit
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Poorly written text submitted by the student
"You will need three or more members of your board, once you have those people I will need their names and addresses for your application."
Alternate Text Suggested by Supervisor:
Florida law requires that nonprofit corporations have at least three directors. Please reply to this message telling me the names and mailing addresses of the directors so that I can include them in the exemption application.
Example #3: Email to client
regarding the need to adopt the attached "Articles of Amendment"
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Poorly written text submitted by the student
"The Articles as set up on Sun Biz need to be edited to fit your purpose. This is an example of Articles of Amendment that can be used to amend your Florida nonprofit Articles of Incorporation . . . you must hold a meeting with the board of directors to adopt the Articles of Amendment."
Alternate Text Suggested by Supervisor:
The Articles of Incorporation previously filed with the State do not contain some of the language required by the IRS for a 501(c)(3) exemption. The Articles will need to be amended to add the missing language. Please call a meeting of the corporation's board of directors so that the attached "Articles of Amendment" can be adopted.
Example #4: Text for an Exhibit to an Exemption Application
describing goods or services to be provided by the Applicant
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Poorly written text submitted by the student
"The goods and services that will be provided are the ones that are set out in the narrative."
Alternate Text Suggested by Supervisor:
The goods and services that will be provided by the Applicant are fully described in Part IV of this application (the "narrative").
Example #5: Email to client
delivering digital copy of student prepared contract
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Poorly written text submitted by the student
"During our initial conversation, you requested that the clinic assist you with drafting a personal training service agreement to use with your clients. As such, I have prepared a personal training service agreement that you customize and use with your clients. I included with that agreement an informed consent form, a photo/video release form, and a health history questionnaire."
Alternate Text Suggested by Supervisor:
"You have requested that the Clinic assist you in the creation of a Personal Training Service Agreement that you can use with your clients. I have prepared the Agreement (attached). You may customize if from time to time as you see fit. Included as attachments in the Agreement are an informed consent form, a photo/video release form, and a health history questionnaire.".
Example #6: Email to Client
Explaining difference between trademark "used in commerce" and "intent to use".
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As per our phone conversation, according to section 45 of 15 USC 1127 (Trademark Act) "Use in commerce" means the trademark is placed on goods, and if it is serviced base the person rendering base the person rendering the service the is engaged in commerce in connection with the service. You do not have any goods and are not providing a service therefore IONO is not being used in commerce. call me if you have any questions.
Example #7: Email to Client
File being transferred to next semester
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Poorly written text submitted by the student
Dear Mr. Jones,
You have retained the services of the FIU Law Small Business Clinic to help with trademarking a logo for your company. We have received your logo and it will be placed in your file. Because the semester is ending we will have to transfer your file to the fall semester. This will give you time to use the logo in commerce to help your trademark application.
Alternate Text Suggested by Supervisor:
Dear Mr. Jones,
We opened a file to assist you in trademarking a logo that you intended to use as part of the branding of the products or services to be sold by your business. You told me that you were not yet using the logo in your marketing..
In order to register a mark with the United States Patent and Trademark Office the mark must actually be "used in commerce". Thus, it is premature for you to apply to register your proposed trademark because you are not yet actually using it "in commerce" as is required by law. Proof of such use must be included in the application. Being used "in commerce" means actually using the mark as branding on things such as marketing materials, websites, funding proposals, educational materials, etc.
Your file is being transferred to the fall semester. Someone will contact you in early September. Perhaps by that time the situation will have changed and you can proceed with the trademark registration.
Format of Business Letter
In this age of email and texting many students in
their 20s have never actually written a formal business letter
